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Terms & Conditions
Last updated: January 2025

1. Introduction

1.1 Purpose

These Terms & Conditions (“Terms”) govern your access to and use of the SaaS Ledger Co website and your engagement of our professional services.

1.2 Acceptance

By using this website or engaging our services, you agree to be bound by these Terms. If you do not agree, you should not use the website or services.

2. Use of the Website

2.1 Lawful Use

You agree to use this website only for lawful purposes and in compliance with all applicable laws and regulations.

2.2 Prohibited Activities

You must not:

  • Attempt to gain unauthorized access to the website, its servers, or related systems
  • Interfere with website operation or security
  • Use the website in a manner that could damage, disable, or impair it

3. Engagement of Services

3.1 Service Commencement

Our professional services begin only when:

  • A proposal, engagement letter, or contract has been reviewed and accepted
  • The scope of work and associated fees are agreed
  • Necessary access, information, and documentation have been provided by the client

3.2 Client Responsibilities

Clients are responsible for:

  • Providing accurate, complete, and timely information
  • Maintaining compliance with relevant tax, legal, and regulatory obligations
  • Reviewing and approving deliverables in a timely manner
  • Communicating changes to their business that may affect accounting and reporting

4. Fees and Payment

4.1 Fee Structures

Our fees may be structured as:

  • Fixed monthly or quarterly retainers
  • Project-based fees
  • Other structures as agreed in writing

4.2 Invoicing and Payment Terms

Invoicing frequency and payment due dates are outlined in the specific proposal or service agreement.

4.3 Late or Failed Payments

If payment is late or not received:

  • We may suspend or limit services until payment is made
  • We may charge late fees if agreed in the engagement terms
  • We may terminate the engagement after reasonable notice

5. Confidentiality

5.1 Client Information

We treat all client financial, business, and operational data as confidential. We use such information only for the purpose of delivering our services, unless otherwise required by law.

5.2 Internal Access

Access to client data is limited to personnel and contractors who need the information to perform services and who are bound by confidentiality obligations.

6. Intellectual Property

6.1 Website Content

All content, design, logos, text, and graphics on this website are owned by or licensed to SaaS Ledger Co and protected by applicable intellectual property laws.

6.2 Limited License

You may view, download, or print website content for personal, non-commercial use only. You may not reproduce, distribute, or create derivative works without our prior written consent, except where allowed by law.

7. Disclaimers & No Guarantees

7.1 No Professional Advice from Website

Content on the website is for informational purposes only and does not constitute legal, tax, accounting, or investment advice.

7.2 No Guarantee of Results

While we strive to provide high-quality services, we do not guarantee specific financial or business outcomes. Results may vary based on factors beyond our control, including data quality, client decisions, and external market or regulatory conditions.

8. Limitation of Liability

8.1 General Limitation

To the maximum extent permitted by law, SaaS Ledger Co shall not be liable for:

  • Indirect, incidental, special, or consequential damages
  • Loss of profits, revenue, data, or use
  • Damages resulting from inaccurate or incomplete information supplied by the client
  • Issues arising from third-party software, platforms, or service providers

8.2 Liability Cap

Where liability cannot be excluded, it is limited to the total fees paid to SaaS Ledger Co for the services giving rise to the claim during the relevant period.

9. Termination of Services

9.1 Termination by Client

The client may terminate the engagement by providing notice as specified in the proposal or agreement. Any work already performed and fees accrued remain payable.

9.2 Termination by SaaS Ledger Co

We may suspend or terminate services if:

  • Fees are not paid when due
  • The client breaches these Terms or the engagement agreement
  • Continuing the engagement would be unlawful or expose us to undue risk

9.3 Post-Termination

Upon termination:

  • We may retain records as required by law and professional obligations
  • Access to certain tools or shared systems may be removed
  • Outstanding invoices remain payable

10. Acceptable Use of Services (AUP)

10.1 Lawful and Appropriate Use

Clients must use our services only for lawful business purposes. You must not use our services to:

  • Facilitate illegal activities or financial crimes
  • Engage in fraud, money laundering, or tax evasion
  • Upload or provide malicious code or content

10.2 Data Accuracy and Representation

Clients must not knowingly:

  • Provide false or misleading financial or business information
  • Misrepresent their identity, authority, or the nature of their business

10.3 System Access

Where you grant us access to third-party systems (e.g. accounting software, payment processors), you confirm that such access is properly authorized and lawful.

11. Refunds & Billing Disputes

11.1 General Policy

Due to the nature of professional services, fees already paid are generally non-refundable once work has begun.

11.2 When Refunds May Be Considered

Refunds may be considered in cases such as:

  • Clear duplicate charges
  • Obvious billing errors attributed to us
  • Advance payments for work that has not started, at our discretion

11.3 Ongoing Retainers and Subscriptions

For recurring services:

  • Cancellations typically apply to future billing cycles
  • Amounts already paid are usually non-refundable
  • Partial month or quarter refunds are not normally provided, unless agreed in writing

11.4 Disputes

If you believe a charge is incorrect, you should contact us at contact@saasledgerco.com with relevant details (invoice, date, description). We will review and respond within a reasonable time.

12. Governing Principles (Hybrid Global)

These Terms are drafted to align with commonly accepted commercial standards, including in the United States and other jurisdictions in which our clients operate, unless a specific jurisdiction or governing law is defined in a signed agreement between us and the client.

13. Changes to These Terms

13.1 Updates

We may update these Terms from time to time. The “Last updated” date at the top indicates the current version.

13.2 Continued Use

Your continued use of the website or services after changes are posted constitutes acceptance of the updated Terms.

14. Contact

For questions about these Terms & Conditions, contact:
contact@saasledgerco.com